Fall 2020 > Fall 2020 > Health & Safety Practices > Planning In-Person Events
Phase 4 of Chicago’s reopening plan allows for up to 50 people gathering in a space that is sized to promote reasonable physical distancing (6 feet between people).
In accordance with recommendations from the
Chicago Department of Public Health (CDPH) and DePaul’s commitment to keeping the community safe,
virtual meetings should be considered first and foremost. Departments considering an in-person gathering must demonstrate why a virtual option is impossible.
Outdoor areas may be utilized when and where available (e.g., when not being used for outdoor classes or fitness). Physical distancing must be applied. Please note, as has always been the case, the DePaul Center Terrace and the Lincoln Park Campus Quad must be reserved via
Student Centers/Conference Services.
If your department is considering an on-campus event or activity while in Phase 4, the following guidelines apply:
To request an on-campus event or activity, please complete the
Application for Approval to Hold an Event on Campus During Phase 4 at least five business days in advance of the planned event. Conferences Services and the Community Health and Monitoring team will review the request within three business days.
Criteria to approve an event includes:
Please refer to Chicago’s
travel order and communicate with all event attendees that they may need to quarantine if they are traveling from one of the states covered by the order. Every Tuesday, CDPH will update the list of states included in the order and it will go into effect the following Friday.
For more information or questions, please contact Kyle Janis in Conferences Services at
As per the catering policy, university catering services must be used for all such events.
Catering services will begin usual operations starting in the Fall.
Unit or area heads should discuss off-campus special events with the interim provost or executive vice president, particularly as they relate to travel and with the cost associated with the rental of outside venues. In all cases, program organizers must ensure compliance with all requirements outlined in Phase 4.