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Instructions

Maintaining content in a list

List content is maintained through Site Actions > View All Site Content.
If the corresponding list for a piece of functionality does not exist within its parent subsite, the list might be located at the root of the site.

You can edit, add or delete content in the list, but be aware that all additions or edits to a list are immediately available. Lists do not use the standard two-step workflow process. Your changes will be live immediately.

Below is an example from the College of Communication. Your list might have completely different fields and/or be named differently.

Editing a existing item

Go to the list through Site Actions > View All Site Content. 

Click on the name of the list
When you click on the name of the list, you'll be taken to the All Items view of the list.

Select the item you want to edit by clicking the checkmark to the left of the item, and in the ribbon, click on Edit Item.

Select the item and click Edit
OR
Hover over the first column of the item and select Edit Item from the dropdown menu.

Hover over the item and fromt eh dropdown select Edit

You are now able to edit the item. 

Does your list have an Image field that needs to be updated? In a separate window/tab, upload the image you wish to use in the list to the Images folder. Once the image is uploaded, click on the thumbnail, and the image will open in a new window/tab. Copy the relative URL (everything after ".edu") from the browser and paste it into the image field in your list.

Editing an item
When you have finished making changes, click Save.

Adding a new item

At the bottom of the items in the All items view, click Add New Item.

Click Add New Item

Enter the corresponding content in each relevant field. (Note: Some fields may be required.)

Adding a new item box

Does your list have an Image field? In a separate window/tab, upload the image you wish to use in the list to the Images folder. Once the image is uploaded, click on the thumbnail, and the image will open in a new window/tab. Copy the relative URL (everything after ".edu") from the browser and paste it into the image field in your list.

You may also need to select an "Active" checkmark (that would allow the item to appear on the page vs. hide it), depending on the type of list and type of functionality.

Click Save when you are finished.

Deleting an item

Select the item you want to delete by clicking the checkmark to the left of the item, and in the ribbon, click on Delete Item.

Select item and click Delete
OR

Hover and from the dropdown select Delete
Hover over the first column of the item, and select Delete Item from the dropdown menu.

Confirm that you want to delete this item by clicking OK. (Note: Deleted list items can NOT be recovered.)

Click OK to delete the item
The item has been deleted.


Note: This section does not go over editing the list columns or settings, just maintaining content in a list. You will only need to edit a list if you are creating a SmartForm. To edit a list you need a special set of permissions that are given after attending SmartForms training. See the SmartForms section for more info.  ​