Teaching Commons > Teaching Guides > Technology > Desire2Learn > Tools > More Tools > Zoom

Zoom in D2L

Initial Zoom Set-up 

  1. Go to https://depaul.zoom.us
  2. Select Sign In
  3. Enter CampusConnect Credentials
  4. To ensure that Zoom is linked to a preferred email, follow one of the steps below to verify your Zoom email address:
    • On the web (recommended): Select the waffle menu and use the People tool to search your own name. Make note of the email address listed next to “Email”.
    • On a Mac: From the Home tab, in the “Search People” box, search the Address book for your own name. In the contact window that appears, make note of the email address listed under “Send Email”
    • On a PC: From the Home tab, in the “Find a Contact” box, search your own name. In the contact window that appears, make note of the email address listed next to “Email”
  5. Open https://campusconnect.depaul.edu and log in with your credentials
  6. Follow the directions for Updating Personal Information
  7. Make sure that the email address marked as “Preferred” matches the email address noted in Step 4. If it is not, change/add that email address and save it as preferred.

Note: Please be aware that it can take 12-24 hours for the change to synchronization with D2L. 

Creating a Zoom Session

Outside D2L

  1. Go to https://depaul.zoom.us
  2. Select Sign In.
  3. Login with CampusConnect credentials.
  4. Select  Schedule a New Meeting.
  5. Enable Meeting Options:
    • Topic: In this field give your meeting a title.  It is recommended that the name be specific, e.g First Meeting - Fall 2019 versus First Meeting.
    • Description (optional): In this field add an optional description for the meeting.
    • When: Select the date and time of the meeting in this field.
    • Duration: Select the approximate duration of the meeting.  The duration is only for scheduling purposes.  The meeting will not end after this length of time.
    • Time Zone: The default timezone will match the host's computer time zone.  This can be changed by selecting a different timezone from the dropdown.
    • Registration: This field is unchecked by default and should remain unchecked for use with classes.  This feature is used for stand-alone Zoom sessions (like webinars).
    • Meeting ID: It is not recommended that instructors use their Personal Meeting ID for class meetings.  Personal Meeting IDs do not change so using this ID for a class meeting potentially allows users from outside the class to access the session.
    • Meeting Password: Although not recommended, hosts can set a meeting password.  Joining participants will be required to input this password before being allowed to join the selected meeting.  

      Note: Passwords can be a maximum of 10 charcters long and are case sensitive. If using special characters it is recommended that only @ *_- be used.

    • Video:  This field allows the host to decide if participant video is enable by default or disabled.  Participants can enable/disable video manually after entry regardless of default.
    • Audio: It is recommended that Both (the default) be selected.  Doing so allows participants the option of using computer or phone audio to participate in the meeting.
    • Meeting Options
      • Enable join before host (enabled by default): Leaving this option enabled allows users to enter the room before the host.
      • Mute participants upon entry (enabled by default): Enabling this option mutes all participants upon entry.  Participants can unmute themselves after joining.
      • Enable Waiting Room: Selecting this option allows the instructor (host) to control when participants join the meeting.  This option should be selected if Zoom meetings are set up for Office Hours.  This allows instructors to admit students one by one into the meeting.  
      • Only authenticated users can join: Selecting this option is not recommended as it restricts access to only users with accounts.  Currently students do not have Zoom accounts.
      • Record the Meeting Automatically: Select this option to start the recording of the room automatically.  The host may also start the recording manually after entering the room.  Once selected determine where the recording should be stored. If stored locally on your computer the file can be later uploaded to Panopto and embedded in the class (See Embedding a Panopto Video).  If stored in the cloud, a link to the recording will be sent to the host after the meeting ends and the video has processed.  This link can be added to a D2L course or otherwise shared.  

      Note: Videos stored in the Zoom Cloud are only available for 120 days.

  6. After choosing the meeting settings, select Save.
  7. Copy the Join URL [A].  If you need the call-in number information, you will also need to copy the invitation [B].  Follow the directions below to add the Zoom link to the course.

Inside D2L

  1. Select  Edit Course.
  2. Select Zoom.
  3. Note:  The Zoom account will need to be established the first time this link is selected.  To set up the connection, select Authenticate in the pop-up window.  Then select Accept.

  4. Create a new session by selecting Schedule a New Meeting [A].
    visual depiction of where the Schedule Meeting button is located when creating a Zoom room via D2L.
  5. Enable Meeting Options.
    • Topic: In this field give your meeting a title.  It is recommended that the name be specific, e.g First Meeting - Fall 2019 versus First Meeting.
    • Description (optional): In this field add an optional description for the meeting.
    • When: Select the date and time of the meeting in this field.
    • Duration: Select the approximate duration of the meeting.  The duration is only for scheduling purposes.  The meeting will not end after this length of time.
    • Time Zone: The default timezone will match the host's computer time zone.  This can be changed by selecting a different timezone from the dropdown.
    • Registration: This field is unchecked by default and should remain unchecked for use with classes.  This feature is used for stand-alone Zoom sessions (like webinars).
    • Video:  This field allows the host to decide if participant video is enable by default or disabled.  Participants can enable/disable video manually after entry regardless of default.
    • Audio: It is recommended that Both (the default) be selected.  Doing so allows participants the option of using computer or phone audio to participate in the meeting.
    • Meeting Options
      • Require meeting password: Although not recommended, hosts can set a meeting password.  Joining participants will be required to input this password before being allowed to join the selected meeting.  

        Note: Passwords can be a maximum of 10 charcters long and are case sensitive. If using special characters it is recommended that only @ *_- be used.


      • Enable join before host (enabled by default): Leaving this option enabled allows users to enter the room before the host.
      • Mute participants upon entry (enabled by default): Enabling this option mutes all participants upon entry.  Participants can unmute themselves after joining.
      • Use Personal Meeting ID: It is not recommended that instructors use their Personal Meeting ID for class meetings.  Personal Meeting IDs do not change so using this ID for a class meeting potentially allows users from outside the class to access the session.
      • Enable Waiting Room: Selecting this option allows the instructor (host) to control when participants join the meeting.  This option should be selected if Zoom meetings are set up for Office Hours.  This allows instructors to admit students one by one into the meeting.  
      • Record the Meeting Automatically: Select this option to start the recording of the room automatically.  The host may also start the recording manually after entering the room.  Once selected determine where the recording should be stored. If stored locally on your computer the file can be later uploaded to Panopto and embedded in the class (See Embedding a Panopto Video).  If stored in the cloud, a link to the recording will be sent to the host after the meeting ends and the video has processed.  This link can be added to a D2L course or otherwise shared.  

        Note: Videos stored in the Zoom Cloud are only available for 120 days.


  6. After choosing the meeting settings, select Save.
  7. The session will automatically be added to the course calendar as a new event. Students can access the session from the event link.  Alternately direct links to the meeting can be added to News, Activity Feed or Content. 

Adding a Zoom Link to a D2L Course

After creating a Zoom session using one of the above options, a link to that session can be added to any rich text area in D2L.  The most common areas to add a link are in News announcements, the Activity Feed, or the Content Area.
Adding a link to News
  1. From the course homepage, select the dropdown Arrow next to News [A].
  2. Select New News Item [B].
    Visual depiction of the steps to create a new news item.

  3. Enter a “Headline” (title) for the announcement and add any contextualizing information in the body (e.g., Don’t forget our meeting scheduled for tomorrow…)
  4. Select  the “Insert Quicklink” icon [A]
    • If the Zoom session was created from D2L: choose Calendar and select the Zoom calendar item.
    • If the Zoom session was created from depaul.zoom.us: choose URL and paste the Join URL.
      visual depiction of the quicklink icon

  5. Select  Publish.

Adding a link to Activity Feed

  1. Select  Create Post
  2. Add any contextualizing information you want in the body of the post (e.g., Don’t forget our meeting scheduled for tomorrow…)
  3. Select the the "Attach” icon [A].
    visual depiction of the attach icon

  4. Set up the attachment:
      • If the Zoom session was created from D2L: choose Existing Activity then choose Calendar and select the Zoom calendar item
      • If the Zoom session was created from depaul.zoom.us: choose Weblink.  Paste the join URL in the "URL" box and specify a title for the link (e.g. Tuesday's Virtual Meeting) and Select Insert.
  5. Select Post.

Adding a link to Content

  1. Select Content. 
  2. Select the module to which the link should be added.
  3. Select Upload/Create
  4. Select Create a File.
  5. Enter a Title for the page and add any contextualizing information in the body (e.g., Don’t forget our meeting scheduled for tomorrow…)
  6. Select the "Insert Quicklink” icon [A].
    visual depiction of the quicklink icon

  7. Set up quicklink:
      1. If the Zoom session was created from D2L: choose Calendar and select the Zoom calendar item.
      2. If  the Zoom session was created from depaul.zoom.us: choose URL and paste the Join URL.
  8. Select  Save and Close.