Theme: Spotlight on Collaboration
The Summit theme is collaboratively decided by peer educators across DePaul at the Peer Planning Party. At the Spring Quarter 2019 Peer Planning Party, tutors and mentors selected a theme related to award shows, leading to the concept of Spotlight on Collaboration.
Lights! Camera! Action! Think Oscars, Grammys, Emmys, Tonys. This theme puts the spotlight on teamwork and invites Summit participants to celebrate and recognize the collaborative efforts that tutors and mentors engage in.
This star-studded theme will be showcased throughout the Summit, including through Round Robin sessions.
By the end of the event, Summit participants will be able to
Describe at least 2 goals to focus on that will assist you as a tutor/mentor.
Identify strategies for success from fellow peers.
Develop an idea to implement that promotes collaboration.
Round Robin Sessions
One of the defining features of every Peer Tutor and Mentor Summit is a series of interactive round robin sessions. These interactive mini-workshops reflect on aspects of our individual work as peer tutors and mentors and connect to the experience of peer educators across DePaul. The goal for each session is to engage your peers in activities and discussions that highlight a variety of mentoring and tutoring ideas, strategies, and techniques to help other peer educators reflect on their own work and see it in this larger context. We encourage you to playfully intersect with this year’s theme, Spotlight on Collaboration, with your topic. Each session runs 15-20 minutes and will likely be repeated.
Here are some examples of how you might connect your session proposal to the theme—you are welcome to think of others, but these might help you as you plan!
Act I: Pre-production
- Writing Your Script: It’s important for actors and directors to follow the script to honor the intention and words of the screenwriter or playwright. How can we craft our tutoring and mentoring “scripts” (whether it’s an agenda for an appointment, work-related record keeping, or a promotional email) that meets the goals of our department and our role? When and how might you need to go off-script?
- Collaborating with Your Co-Stars: No actors—or characters for that matter—can fulfill their role in a story on their own. Who are your co-stars that really make you shine? How do you collaborate to ensure success?
- Getting into Character: An actor has their own methods for understanding and becoming their character. How have you developed into your role as a peer tutor or mentor? What strategies would you recommend to new mentors and tutors? How do you take on your “character” in each scene with a new mentee/tutee?
Act II: Production
- The Rehearsal Process: Before opening night, performers invest months of preparation into rehearsals and multiple takes to get the show just right. How can we best prepare to interact with mentees and tutees and any struggles that might arise? What strategies do you use to connect and build rapport?
- Overcoming Stage Fright: Many famous performers have struggled with stage fright (Barbara Streisand, anyone?). How do you work through nerves and anxiety—your own as well as that of your mentee or tutee—to keep the spotlight on collaboration?
- Managing Production: Producers manage numerous aspects of their work with artists, and often make lists of call times, setlists, props, etc. If you were to make a checklist for tutoring and mentoring, what would be on your list? What are some important items you always remember, either physical or mental?
Act III: Post-production
- It’s a Wrap: Producing an award-winning collaboration is as exhilarating as it is exhausting. Similarly, tutors and mentors may experience burnout. How can we prevent burnout and keep everyone excited for the next creative project?
- Rolling Out the Red Carpet: Stars from every industry and background have walked the red carpet. As tutors and mentors, we often work with students from diverse backgrounds, disciplines, and learning styles. How do we roll out the red carpet of Vincentian Hospitality in our work?
- And the Oscar goes to...: Award shows are full of glitz, glam, and thank you speeches. Who would you thank in yours? What important lessons have you learned from your collaborators that should be noted?
- How to Talk to the Paparazzi: How do you advocate for your program and promote your services? Similarly, how do you talk about your role as a tutor and mentor and spotlight the transferable skills you’ve gained?
Round Robin Proposal Support
To help with the round robin proposal process, we are offering multiple ways for you to seek support and feedback with developing your proposal. As any peer educator knows, two heads are better than one!
1) Attend a Round Robin Proposal Workshop
Tutors and mentors are invited to attend the scheduled workshops below for support brainstorming, drafting, or revising your proposal. These sessions include a proposal development workshop guiding you through each step of the proposal process followed by open time for individual or group feedback, drafting, and questions.
Workshops are designed to support you at any stage of your writing process, so bring whatever drafts, notes, or even just ideas that you have. The workshops are also a great opportunity to meet other peer tutors and mentors in the DePaul community before the Summit.
Workshops will be held in Lincoln Park Richardson Library, Idea Lab 2 (Room 207) during the following times:
- Friday, November 8, 2019: 2 pm - 4 pm
- Friday, January 17, 2020: 2 pm - 4 pm
Drop ins are welcome during the workshops. Feel free to come by at any point during the workshop and stay for as little or as long as you wold like!
2) Request a Round Robin Proposal Workshop for your Program
Tutor or mentor programs are invited to request a workshop
for their tutors and mentors. Facilitators will customize the workshop to the needs of the program; we are happy to work with participants on guiding you through any stage of the proposal process and/or to work on proposal brainstorming, development, or revision.
3) Schedule a Writing Center Appointment
Tutors and mentors are encouraged to schedule individual or group appointments at the Writing Center
to work on their proposals at any stage of the writing process! Peer writing tutors who have successfully proposed and presented a Round Robin at past Summits are available to work with you. To schedule with an experienced tutor, filter the AQ schedule of available tutors to “Summit Proposal Support.”
Submitting a Round Robin Proposal
Round robin proposals are due by 11:59pm on Sunday, January 19, 2020. Please submit your round robin proposal online via this website. The Round Robin Committee will be in touch with feedback and next steps.
Frequently Asked Questions
Do I have to attend the whole day?
No. The event is designed with various activities spread throughout the day to allow attendees to arrive and depart as needed. We realize that many DePaul programs hold Friday events. Some attendees in past years have slipped out for an early afternoon meeting and returned to the Summit while barely missing a beat.
Is the event for staff or administrators only?
Absolutely not! While we encourage university staff members and administrators to attend, the focus of the event is on the peer tutors, advisors, and mentors at DePaul. We invite any office involved in tutoring, advising, or mentoring to encourage their student staff to attend, whether the professional staff is attending or not.
Does it cost anything to attend?
No. The event is free to all attendees thanks to funding provided by the Summit partners, the Division of Student Affairs and the Office of Academic Affairs.
Will I have a chance to share information about my program?
Yes! After all, that's what the event is for. The day is filled with opportunities for networking and information sharing, including the round robin sessions. Breakfast and lunch is also a great way to network with tutors and mentors from other offices .
What is a round robin session?
Round robins are interactive 15-20 minute "mini-workshops" similar to conference roundtable sessions. You choose a topic related to the theme and your work and facilitate participants' discussion and reflection.
Does my office have to prepare a round robin in order to attend?
No. While every office is encouraged to submit a proposal for a round robin session, this is not required in order to participate in the event. The day is set up to allow every office to share their experiences and ideas whether they host one of these sessions or not.
2016 Video Recap
If you have any questions or concerns, please email Jen Finstrom at jfinstro [at] depaul.edu.