DePaul Academic Advising Network > About Us > By-laws
The association will be known as the DePaul Academic Advising Network (DAAN). Its official acronym shall be DAAN.
The DePaul Academic Advising Network (DAAN) is the primary organized group of professional academic advisors at DePaul University. The main goal of DAAN is to increase advising effectiveness and provide professional development opportunities by strengthening communication and collaboration among professional academic advisors.
DAAN will play an integral role in the processes related to student learning and success at DePaul University.
Academic Advising at DePaul University helps students achieve their educational, personal, and career goals by providing guidance and assistance in the decision–making process. Academic advising is most effective when all participants anticipate their future needs, commit to the process, do their part, and then reflect on their results. Students should work closely with their advisors to plan workable educational goals, to understand the degree options and requirements, to understand the financial implications of their decisions, to assess their strengths and challenges as scholars, and to clarify realistic career objectives for themselves upon graduation.
Students bear ultimate responsibility for the decisions and actions that determine their academic success at DePaul University.
Advisors are responsible for helping students improve their decision-making skills. Advisors guide students through this learning process during regular interactions at key points during their academic careers.
The university is responsible for providing the infrastructure for students, faculty, and staff to support effective advising.
It is DAAN’s intent to become an allied member of the National Academic Advising Association (NACADA) and support the goals and programs of NACADA.
Section 1—Equal OpportunityMembership in DAAN and opportunities for leadership shall be open to all individuals. There shall be no discrimination for reasons of race, religion, age, gender, sexual orientation, national origin, veteran status, or physical ability.
Section 2—Types of MembershipA. Regular Membership shall be open to all professional academic advisors at DePaul University. These individuals shall be eligible to vote, hold office, attend meetings, and participate in professional activities of DAAN.
B. Affiliate Membership shall be available to all student support personnel, faculty advisors, administrators, counselors, graduate assistants, interns and other members of the university community who are interested in academic advising. These individuals will enjoy all the right and privileges of membership, except they may not vote or hold office.
At a minimum the membership shall meet quarterly at a date and time determined by the Steering Committee. The Steering Committee shall meet at least quarterly. Special meetings may be called, when necessary, by the Steering Committee.
Section 1—Composition and TenureThe officers of DAAN shall consist of the following positions: President, Vice-President, and Secretary/Treasurer. Each officer shall serve a term of two years beginning September 1st. The President and Secretary/Treasurer shall be elected in even years, the Vice President in odd years.
Section 2—SelectionOfficers shall be elected at the Annual Meeting. Nominations shall be solicited for two weeks prior to the Annual Meeting and additional nominations will be accepted from the floor at the Annual Meeting. The nominee receiving a simple majority of the votes for each office shall be elected. To ensure proper representation, the President and Vice-President positions may not be filled by members of the same academic unit.
Section 3—Duties and ResponsibilitiesIn addition to these duties and responsibilities, all Executive Board members shall be a liaison to standing committees as determined at the onset of each academic year.
President—Two-year term—Elected in even years—Provides leadership and guidance for DAAN, standing committees and the steering committee. Serves as a liaison to the university community with regular participation on the Advising Manager’s Board.
Vice President – Two-year term – Elected in odd years – Works in cooperation with the President and represents the President when s/he is unavailable. Additionally, liaises with Academic Affairs as the DAAN representative for the annual Gerald Paetsch Academic Advising Award nomination and award processes, coordinating the staff and faculty nominations for the award selection committee.
Secretary/Treasurer—Two-year term—Elected in even years—Duties include recording and maintaining minutes from all meetings, requesting room reservations and any special requirements for meetings; keeping and maintaining membership and address lists; maintaining the DAAN website/wiki and assisting the President with correspondence and meeting announcements; minimal responsibilities as Treasurer, including budget management.
Section 4—RemovalOfficers may be removed for cause by a majority vote of the association.
Section 5—Interim OfficersIn the event of a vacancy, the Steering committee shall appoint a replacement to serve until the next Annual Meeting.
Section 1—Composition and TenureThe Steering Committee shall be comprised of the elected officers, 2 regular members (one whose primary location is LPC and the other whose primary location is Loop), and 2 affiliate members (one whose primary location is LPC and the other whose primary location is Loop). Meets at least quarterly and assists in planning and organizing DAAN activities.
Section 2—Duties and ResponsibilitiesThe Steering Committee shall have full authority over the affairs of DAAN between its meetings, shall represent DAAN to the university community, shall make recommendations to the association, shall perform duties as stated in the by-laws, and shall act as directed by the association.
The Steering Committee (SC) shall:
Section 1—MembershipMembership on standing committees shall be open to all members of DAAN. Members may join a standing committee by voicing their interest to the chair of the committee or to any member of the Steering Committee. A standing committee member may remain as long as they are a regular member in good standing or until they resign from the committee.
Section 2—ChairpersonsThe chairpersons of the standing committees shall be elected from among the regular membership at the Annual Meeting. If a chairperson is not elected at the Annual Meeting, the Steering Committee shall appoint a chair. Each chairperson shall serve a two-year term.
Section 3—DutiesEach standing committee shall prepare an annual budget, should funding become available, and an annual report to be submitted to the Steering Committee prior to the Annual Meeting. Each standing committee will be responsible for fulfilling the purposes of the committee.
At the recommendation of any regular member of DAAN, an Ad-Hoc Committee proposal can be brought to the entire regular DAAN membership for a vote.
Section 1—MembershipMembership on ad hoc committees shall be open to all members of DAAN. Members may join an ad hoc committee by voicing their interest to the chair of the committee or to any member of the Steering Committee. An ad hoc committee member may remain as long as they are a regular member in good standing, until they resign from the committee, or until the dissolution of the committee.
Section 2—ChairpersonsThe chairpersons of the ad hoc committees shall be elected from among the regular membership. If a chairperson is not elected, the Steering Committee shall appoint a chair. Each chairperson shall serve a two-year term or until the dissolution of the committee, whichever comes first. 5
Any regular member in good standing may submit a proposed amendment to these by-laws to a member of the Steering Committee. It must be in writing and signed by five regular members of DAAN. Upon affirmative vote of a majority of the Steering committee, the proposed amendment shall be submitted to the membership for a vote. The by-laws shall be amended by an affirmative vote of two-thirds of all votes received from the membership following two weeks written notice of the proposed amendment(s).
The Steering Committee will create goals and learning outcomes for the organization, which are reflective of DAAN’s mission and further define the purpose and scope of DAAN. These goals and learning outcomes will be reviewed every five years, starting 2020.
Last revised: June 13, 2014