Teaching Commons > Programs > Global Learning Experience > GLE Process

GLE Process

Step 1: Attend a GLE info session (for DePaul faculty)

If you are new to the idea of virtual exchange and want to know more about it, we invite you to attend a virtual information session, in which details about the program will be presented, including overall process, timelines, funding, and resources for establishing faculty partnerships, with time for Q&A. 

Important dates and registration for DePaul attendees

To register for an upcoming info session, please email gleprogram@depaul.edu by the respective deadline to reserve your spot and receive instructions to access the virtual meeting. GLE info sessions are also available by appointment with: 

  • ​Rosi Leon, director of curriculum internationalization at rleon1@depaul.edu
  • Emily Kraus, associate director of curriculum internationalization at ekraus@depaul.edu 
Info Session Date
 Time/Location
 Registration Deadline
​Friday, September 26, 2025
​12-1pm CDT, via Zoom
​Wedn., September 24, 2025
​​Friday,  February 6, 2026
​12-1pm CST, via Zoom
Wedn., February 4​, 2026
​Friday, March 13, 2026
​12-1pm CST, via Zoom
​Wedn., March 11, 2026

If you are a faculty/staff member from a domestic or international partner institution and are interested in an information session about virtual exchange, please contact gleprogram@depaul.edu to schedule a session.  DePaul's GLE team would be happy to help you get started with virtual exchange.

Step 2: Find a partner

Successful GLE collaborations are built on solid partnership between faculty members. If you do not already have an established international partner for your GLE project, the steps below are intended to help you in this process.

  1. Make an inventory of your own international contacts and reach out. Often faculty members have international research and/or professional collaborations but have never thought about engaging their collaborators in classroom projects. Planning a GLE with a colleague with whom you have already interacted and whose working style is familiar to you increases your chances of success. 
  2. Leverage the existing network of DePaul’s international partners through the office of Global Engagement: 
  • Visit  COILConnect for Virtual Exchange (of which DePaul is a partner organization), to see which institutions are currently engaged in VE/COIL.  Register as an individual general member (free of charge) to search for specific courses that may be of interest (under Connect & Engage tab > Courses Seeking Partners). If interested in connecting with a potential partner school, contact Emily Kraus, associate director of curriculum internationalization, at ekraus@depaul.edu. 
  • Contact DePaul's Associate Directors of Regional Initiatives who can assist you in finding partners from institutions in their respective regions of competence: 
  • Contact Emily Kraus (at ekraus@depaul.edu), associate director of curriculum internationalization, who can help you connect with potential partners through a variety of other networks.


Step 3: Complete a professional development workshop

If you already know what GLE is about and you are ready to start thinking seriously about a project in one of your classes,  the next step is to complete DePaul's  award-winning GLE faculty development workshop. It includes three weeks of asynchronous online work and three synchronous meetings. The workshop is offered twice a year and leads you through GLE examples, faculty presentations, intercultural considerations, language and technology resources, and other essential pedagogical and technological aspects of virtual exchange. 

Important dates and registration for DePaul attendees

Activity
 ​Fall 2025-2026

​Spring 2025-26
Registration deadline ​Friday, October 10, 2025
​Friday, March 27, 2026
Notification of acceptance
 ​Monday, October 20, 2025
​Monday, April 6, 2026
Online workshop
 ​October 27 - November 14, 2025
​April 13 - May 1, 2026
Synchronous sessions ​Friday, October 31 (10-12pm CDT)
Friday, November 7 (10-11 am CST)
Friday, November 14 (10-11:30 am CST)
​Friday, April 17 (10-12pm CST)
Friday, April 24 (10-11am CST)
Friday, May 1 (10-11:13am CST)
Link to register (for DePaul faculty only) ​Closed
​Coming soon

You are strongly encouraged to participate in the workshop together with your international faculty partner. If your faculty partner is interested in attending DePaul's virtual exchange workshop with you, free of charge, please email gleprogram@depaul.edu to obtain more information on how they can register. More information about the workshop for non-DePaul attendees can be found HERE.


Step 4: Submit a proposal for GLE approval and obtain funding

After you complete the faculty development workshop, you are eligible to submit a formal proposal to get your GLE project formally approved. The Comprehensive Internationalization Committee (CIC), a faculty committee with representation from all 10 colleges and schools, will evaluate proposals, based on specific criteria listed below, and award financial support, where needed. Deadlines for the yearly cycles of proposal review are listed in the table below. Completed GLE proposals should be submitted to gleprogram@depaul.edu by the respective deadline.

Download Proposal

Approved GLE courses are tagged in the system and satisfy one of the requirements for the Global Fluency Certificate or Global Competency Certificate, which your students may be pursuing.

Upcoming proposal submission dates



 ​Fall 2025-26
​​
Winter 2025-26
​
Spring 2025-26
Proposal due
 ​October 10, 2025
​January 16, 2026
​May 1, 2026
CIC proposal review meeting
 ​October 24, 2025
​January 30, 2026
​May 15, 2026
CIC proposal feedback
 ​mid-November 2025
​mid-February 2026
​late May 2026
First GLE project implementation
 ​Winter 2025-2026
(or later)
​Spring 2025-26 
(or later)
​Fall 2026-27 (or later)

CIC uses evaluation criteria for GLE project proposals in two stages. The first stage establishes whether the proposal meets minimum thresholds of eligibility in fundamental categories. The second stage, for proposals that passed the first stage, consists of a qualitative, holistic evaluation. 

Stage 1 
The majority of CIC members must find that the proposal meets all the threshold requirements below in order to be considered further:
  • All components of the proposal were completed satisfactorily;
  • The proposal is realistic and appropriate in scope and timeline;
  • The proposal clearly articulates how the proposed GLE offers a concrete opportunity to DPU students to interact with students of the partner institution;
  • The proposal demonstrates a close alignment between GLE, the learning objectives of the course, and the university learning goal 4 on intercultural and global understanding.
Stage 2
CIC then proceeds with a holistic, qualitative evaluation of the remaining proposals, coming to a consensus on the ones that are worth of funding. Should there be more proposals worth of funding than funds available, CIC will prioritize proposals for the current cycle and will encourage participants to resubmit for the following cycle of funding.

As part of the GLE program, DePaul faculty are eligible for a $4000* total funding package, as follows:

• $500 stipend after their GLE proposal is approved by CIC.

• up to $2000* of reimbursable eligible expenses, if approved by CIC, for the first implementation of a proposed GLE.

• $500/each stipend after the second, third and fourth offer of the same GLE (e.g. up to $1500 total).

For more detailed funding information and requirements, please reference the GLE proposal form's "Section 4. GLE Project Funding Request"). 

Faculty can propose a new GLE project with a new international partner school at any time, to qualify for a new set of funding.

*Important note: Travel funding for GLE proposals is subject to revision due to pending communication from the Strategic Allocation Committee (SRAC) and cannot be guaranteed beyond June 30, 2026.

Step 5: Design and launch your project

Once you complete the faculty development workshop, you will be paired with an Learning Experience Designer (LXD) from the Center for Teaching and Learning, who can assist you in a variety of ways during the project development and implementation stages. Typically, 2 quarters of planning/development time are needed before the official launch of your GLE project.

Step 6: Project assessment

Course level assessment (done by faculty): each faculty member assesses their own students within their own course, based on their specific course goals and objectives. 

Additional assessment (done by the GLE office): 

  • student feedback on the success of the overall project is collected via a GLE questionnaire, as part of the OTE survey tool. For reference, a copy of the student survey questions is posted here. 
  • faculty feedback is collected each applicable term via:
    • 1) GLE faculty survey
    • 2) debrief meeting with the GLE team

Brief summary

What does DePaul provide?

  • Consulting
  • Partnership assistance
  • Professional development
  • Assistance from Learning Experience Designer
  • Project approval support
  • Funding opportunities
  • Assessment

What are faculty committing to?

  • Complete a professional development workshop
  • Design a GLE project with an international faculty partner
  • Obtain project approval
  • Implement the GLE in an upcoming course
  • Assess the project and share materials







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