Teaching Commons > Programs > Global Learning Experience > GLE Process

GLE Process

DePaul University's GLE process consists of various stages listed below.

Step 1: Attend a GLE info session (for DePaul faculty)

If you are new to the idea of virtual exchange and want to know more about it, we invite you to attend one of the upcoming virtual information sessions, in which details about the program will be presented, including the overall process, timelines, funding, and resources for establishing faculty partnerships. During the session there will also be ample time for Q&A. 

Registration for DePaul attendees: please email gleprogram@depaul.edu by the respective deadline listed in the table below to reserve your spot and receive instructions to access the virtual meeting. 

GLE info sessions are also available by appointment (please email Rosi Leon, director of virtua​l exchange and online learning, at rleon1@depaul.edu). 

Info Session Date Time/Location Registration Deadline
​Friday, April 19, 2024
​12-1pm CST, via Zoom
​​Wedn., April 17, 2024
​Friday, September 13, 2024
​12-1pm CST, via Zoom
​Wedn., September 11, 2024
​Friday, January 17, 2025
​12-1pm CST, via Zoom
​Wedn., January 15, 2025​
​Friday, April 11, 2025
​12-1pm CST, via Zoom
​Wedn., April 9, 2025

Registration for non-DePaul attendees: if you are a faculty/staff member from a domestic or international partner institution and are interested in an information session about virtual exchange, please contact gleprogram@depaul.edu to schedule a session.  DePaul's GLE team would be happy to help you get started with virtual exchange.

Step 2: Find a partner

Successful GLE collaborations are built on solid partnership between faculty members. If you do not already have an established international partner for your GLE project, the steps below are intended to help you in this process.

  1. Make an inventory of your existing international contacts and reach out. Often faculty members have international research and/or professional collaborations but have never thought about engaging their collaborators in classroom projects. Planning a GLE with a colleague with whom you have already interacted and whose working style is familiar to you increases your chances of success. 
  2. Leverage the existing network of DePaul’s international partners through the office of Global Engagement: ​
  • Visit  COILConnect for Virtual Exc​hange (of which DePaul is a partner organization), to see which institutions are currently engaged in VE/COIL. If interested in connecting with a potential partner school, contact Rosi Leon, director of virtual exchange & online Learning, at rleon1@depaul.edu. You could also become an individual general member of the site and search for specific courses that may be of interest.
  • Reference the list of available DePaul Memoranda of Understanding which shows the institutional partnerships that have already been cultivated at DePaul. Although it is not required to partner with an institution with which DePaul already has an established relationship, these institutions can be an excellent place to start.
  • Contact DePaul's Associate Directors of Regional Initiatives who can assist you in finding partners from institutions in their respective regions of competence: 
  • Contact Rosi Leon (at rleon1@depaul.edu), director of virtual exchange & online Learning, who can help you connect with potential partners through a variety of other networks.

Step 3: Complete a professional development workshop

If you already know what GLE is about and you are ready to start thinking seriously about a project in one of your classes,  the next step is to complete DePaul's GLE faculty development workshop, which includes three weeks of asynchronous online work and three synchronous meetings. The workshop is offered twice a year and leads you through GLE examples, faculty presentations, intercultural considerations, language and technology resources, and other essential pedagogical and technological aspects of virtual exchange. Although not required, you are strongly encouraged to participate in the workshop once you have already found a faculty partner with whom to work.

If your faculty partner is interested in attending DePaul's virtual exchange workshop with you, free of charge, please email gleprogram@depaul.edu to obtain more information on how they can register.

​Fall 2024-25
​Spring 2024-25
Registration deadline ​Friday, September 20, 2024
​Thursday, April 17, 2025
Notification of acceptance
​Wednesday September 25, 2024
Monday, April 28, 2025
Online workshop
​September 30 - October 18, 2024
May 12 - May 30, 2025
Synchronous sessions Friday, October 4 (10-12pm CST)
Friday, October 11 (10-11am CST)
Friday, October 18 (10-11:30am CST)
Friday, May 16 (10-12pm CST)
Friday, May 23 (10-11am CST)
Friday, May 30 (10-12pm CST)
Link to Register Registration Form​

Step 4: Submit a proposal for GLE approval and obtain possible funding

After you complete the faculty development workshop, you are eligible to submit a formal proposal to get your GLE project formally approved. The Comprehensive Internationalization Committee (CIC), a faculty committee with representation from all 10 colleges and schools, will evaluate proposals, based on specific criteria listed below, and award financial support, where needed. Deadlines for the yearly cycles of proposal review are listed in the table below. Completed GLE proposals should be submitted to gleprogram@depaul.edu by the respective deadline.

Download Proposal

​​Spring 2023-24

​Fall 2024-25

​Winter 2024-25

Proposal due
​May 3, 2024
October 18, 2024
​January 24, 2025
CIC proposal review meeting
​May 17, 2024
​November 1, 2024
​February 7, 2025
CIC proposal feedback
​mid-June 2024
​mid-November 2024
​late February 2025
First GLE project implementation
​Fall 2024-25
(or later)
​Winter 2024-25
(or later)
​Spring 2024-25
(or later)

CIC uses evaluation criteria for GLE project proposals in two stages. The first stage establishes whether the proposal meets minimum thresholds of eligibility in fundamental categories. The second stage, for proposals that passed the first stage, consists of a qualitative, holistic evaluation. 

Stage 1 
The majority of CIC members must find that the proposal meets all the threshold requirements below in order to be considered further:
  • All components of the proposal were completed satisfactorily;
  • The proposal is realistic and appropriate in scope and timeline;
  • The proposal clearly articulates how the proposed GLE offers a concrete opportunity to DPU students to interact with students of the partner institution;
  • The proposal demonstrates a close alignment between GLE, the learning objectives of the course, and the university learning goal 4 on intercultural and global understanding.
Stage 2
CIC then proceeds with a holistic, qualitative evaluation of the remaining proposals, coming to a consensus on the ones that are worth of funding. Should there be more proposals worth of funding than funds available, CIC will prioritize proposals for the current cycle and will encourage participants to resubmit for the following cycle of funding.

CIC may approve funding for eligible expenses for the first implementation of the proposed GLE up to $2,500. Faculty whose GLE is approved and successfully implemented are eligible for additional funding of $500 for each additional iteration of the GLE up to 3 times (e.g. up to $1500 total). For more detailed funding information, please reference the GLE proposal form's "Section 4. GLE Project Funding Request").

Step 5: Design and launch your project

Once you complete the faculty development workshop, you will be paired with an Learning Experience Designer (ID) from the Center for Teaching and Learning, who can assist you in a variety of ways during the project development and implementation stages. Typically, 2 quarters of planning/development time are needed before the official launch of your GLE project.

Step 6: Project assessment

Each faculty member assesses their own students within their own course, based on their specific course goals and objectives.
In addition, you:

  • commit to encourage your students to complete the GLE questionnaire (which is added at the end of the standard OTE survey tool for each course), which assesses students' perceptions on the success of the overall project. For reference, a copy of the student survey questions is posted h​ere​
  • commit to give your own feedback on the success of the project by:
    • ​1) completing a GLE faculty survey (sent by the office of Global Engagement at the end of each quarter), and 
    • 2) by attending a follow-up debriefing meeting with the GLE team after each GLE iteration.

Brief summary

What does DePaul provide?

  • Professional development
  • Learning experience design support
  • Funding opportunities

What are faculty committing to?

  • Completing a professional development workshop
  • Designing and implementing a GLE project
  • Assessing the project and sharing relevant materials