SharePoint Information Site > Basics > Inserting Links

Inserting Links

Whether linking to a SharePoint page within your site, or to an outside page or website, adding a hyperlink on a page is simple. See steps below for linking to an internal page or to an external website. You can also link to an email address or link to a document.

Best Practices

  • It's important to review your links periodically and update and fix broken links in your site.
  • It is a best practice to link text contextually rather than using "click here" as the link text as it is not optimal. Click here is harder to see and makes your content longer. The bullet point above is an example of contextual linking, as is this: Learn more about Link Masking for print and email campaigns.

Steps for adding an internal page link from within your SharePoint Site

Note that these steps are for linking only within your site and not to other sites, even other DePaul SharePoint sites. To link to another website (for example: the main DePaul.edu site) see the external instructions.

1. After logging in to your site, go to the page on which you would like to insert the link. When you are on the page, click the Edit icon (the second to the right of Site Actions) or click on the Site Actions dropdown menu and select Edit Page.

2. Click in the Main Content area and highlight the word(s) you would like to link. This text that you highlight for the link is usually the URL, page title, or an action word, but avoid using "click here" as it is more difficult to see and is not conversational -- try to link to contextual words in your sentence to keep it simple and easy to find.

highlight the text for the link
3. Click on the Insert tab in the ribbon and then click on Link (or from the dropdown below the word Link, click From Sharepoint).
from sharepoint
4. A box to add a link from your site will pop up showing your site structure and image, document and pages libraries. Note where you are in the site structure on the left side of the window - it may not default to where you intended, so you'll have to navigate to the correct subsite.

5. Expand the subsite where the page that you want to link to lives, and click that subsite's Pages library.

6. Select the page you want to link to (see image above) and click OK. Now the text is linked.

When you are done editing the page, don't forget to Save & Close and Check In.

Steps for adding an external link to another website

1. After logging in to your site, go to the page on which you would like to insert the link. 

2. In a new browser tab or window, go to the external website that you want to link to and copy the URL. 

3. Go back to the page in your site where you want to insert the link. Click the Edit icon (the second to the right of Site Actions) or click on the Site Actions dropdown menu and select Edit Page.

4. Click in the Main Content area and highlight the word(s) you would like to link (this is usually a noun such as the page name or site title, or an action word. Do not use "click here" - try instead to link contextual text for optimal readability).

highlight the text for the link
5. In the ribbon, click on the Insert tab and then click on the dropdown arrow below the word Link and select From Address.
from address
6. In the box that pops up, paste the URL into the Address field. 

7. Click OK. Now the text is linked. 

When you are done editing the page, don't forget to Save & Close and Check In.

Linking to an email address:

Linking to an email address is similar to linking to an external website. When an email address is linked it will have a little envelope icon next to it and will be blue and underlined upon hover, just like other links.

The only difference is adding "mailto:" before the address.

Highlight the email address in the content and click on the Insert tab in the ribbon and then click the lower part of the Link button and select "From Address" and in the Address field type   mailto:   and then the email address (without spaces). For example, if you wanted to link to the main DePaul admission email address, in the Address bar you would type   mailto:admission@depaul.edu 

Example:

and emial link

Need a shortened link for print materials?

DePaul has its own link shortening service! If you own a page in a DePaul site and need a shortened link for print or other marketing materials, request a Go URL (ex: go.depaul.edu/request) via our handy request form.

Request Now   Learn More