Teaching Commons > Teaching Guides > Technology > Zoom > Using Captions in a Zoom Meeting

Using Captions in a Zoom Meeting

Zoom accounts through DePaul provide AI-powered live transcription and closed captions. Live transcription only supports English and speaking as clearly as possible is recommended.

Enable Captions in a Meeting

Before captions can be available to participants, the host will need to enable captioning within the meeting.

  1. From the toolbar, select CC Live Transcript [A].
  2. Select Enable Auto-Transcription [B].
    cc button and option to enable captions
  3. Participants will now be able to turn on closed captions and/or live transcription.

Turn on Closed Captions

Once the host enables close captions, participants will need to turn them on.

  1. In the meeting, select CC Live Transcript.
  2. Select Show Subtitle.
  3. The subtitles will appear at the bottom of the Zoom window. They can also be dragged to other parts of the window.

    Note: By default, subtitles are white text with a black background. These colors, along with other settings, can be modified. Select CC Live Transcript, then select Subtitle Settings.

Turn off Closed Captions

When a user turns on closed captions, the captions will populate for all users in the Zoom meeting. Participants who do not want closed captions will need to manually turn them off.

  1. Within the meeting, select CC/Live Transcript.
  2. Select Hide Subtitle.
  3. The captions will turn off only for the user who selected to hide them.

Use Live Transcription

Along with closed captions, Zoom offers a live transcription option.

  1. In the meeting, select CC/Live Transcript.
  2. Select View Full Transcript.
  3. The transcript will appear next to the meeting window.
  4. (Optional) Remove subtitles by selecting CC Live Transcript, then Hide Subtitle.
  5. Save the transcript as a .txt file by selecting Save Transcript within the live transcript window.​