Teaching Commons > Teaching Guides > Technology > Zoom > Creating a Zoom Meeting

Creating a Zoom Meeting

Zoom meetings can be created through D2L integration or through depaul.zoom.us. While both methods have ways to link to meetings in a class, D2L integration automatically puts Zoom meetings in the course Calendar and allows Zoom to be added as an External Learning Tool to Content (see Adding a Zoom Link for more information).  

Create a Meeting Inside D2L

To create a Zoom meeting inside D2L, verify that a DePaul email address is being used as the preferred email in D2L. See Setting up Zoom for more information.

  1. Select Edit Course.
  2. Select Zoom.
  3. Note: The Zoom account will need to be established the first time this link is selected. To set up the connection, select Authenticate in the pop-up window. Then select Accept.

  4. Create a new session by selecting Schedule a New Meeting [A].
    select the schedule a meeting button

  5. Input meeting information:
    • Topic: In this field give the meeting a title. It is recommended that the name be specific, e.g First Meeting - Fall 2020 versus First Meeting.
    • Description: In this field add an optional description for the meeting.
    • When: Select the date and time of the meeting in this field.
    • Duration: Select the approximate duration of the meeting. The duration is only for scheduling purposes. The meeting will not end after this length of time.
    • Time Zone: The default timezone will match the host's computer time zone. This can be changed by selecting a different timezone from the dropdown.
    • Registration: This field is unchecked by default and should remain unchecked for use with classes. This feature is used for stand-alone Zoom sessions (like webinars).
    • Security:
      • Passcode: It is recommended that hosts set a meeting passcode. Joining participants will be required to input this passcode before being allowed to join the selected meeting. If one is not set, a waiting room will be enabled by default.

        Note: Passcodes can be a maximum of 10 characters long and are case sensitive. It is recommended to use a numeric passcode as this is easier to input if teaching in a trimodal room. If using special characters it is recommended that only @ *_- be used.

      • Waiting Room: Enabling this option allows the instructor (host) to control when participants join the meeting. This option should be selected if Zoom meetings are set up for Office Hours. This allows instructors to admit students one by one into the meeting.
    • Video: This field allows the host to decide if participant video is enabled by default. Participants can enable/disable video manually after entry regardless of what is set.
    • Audio: It is recommended that Both (the default) be selected. Doing so allows participants the option of using computer or phone audio to participate in the meeting.
    • Meeting Options
      • Enable join before host: If this option is enabled, users can enter the room before the host.
      • Mute participants upon entry: If this option is enabled, all participants will be muted upon entry. Participants can unmute themselves after joining.
      • Use Personal Meeting ID: It is not recommended that instructors use their Personal Meeting ID for class meetings. Personal Meeting IDs do not change so using this ID for a class meeting potentially allows users from outside the class to access the session.
      • Only authenticated users can join: Selecting this option is not recommended as it restricts access to only users with accounts.
      • Record the Meeting Automatically: Enabling this option starts the recording of the room automatically. The host may also start the recording manually after entering the room. Once selected, determine where the recording should be stored:
        • If stored locally on a computer the file can be later uploaded to Panopto and embedded in the class (See Embedding a Panopto Video).
        • If stored in the cloud, a link to the recording will be sent to the host after the meeting ends and the video has processed. This link can be added to a D2L course or otherwise shared. Videos stored in the Zoom Cloud are only available for 120 days.

    Note: The option to "Enable additional data center regions for this meeting" is not available.

  6. After entering the meeting information and choosing settings, select Save.
  7. The session will automatically be added to the Course Calendar as a new event. A direct link should also be added to another area in D2L for student access. View Adding Links to a Course for more information.

Create a Meeting Externally

  1. Go to https://depaul.zoom.us
  2. Select Sign In.
  3. Login with CampusConnect credentials.
  4. Select Schedule a New Meeting.
  5. Input meeting information:
    • Topic: In this field give the meeting a title. It is recommended that the name be specific, e.g First Meeting - Fall 2019 versus First Meeting.
    • Description : In this field add an optional description for the meeting.
    • When: Select the date and time of the meeting in this field.
    • Duration: Select the approximate duration of the meeting. The duration is only for scheduling purposes. The meeting will not end after this length of time.
    • Time Zone: The default timezone will match the hosts computer time zone. This can be changed by selecting a different timezone from the dropdown.
    • Registration: This field is unchecked by default and should remain unchecked for use with classes. This feature is used for stand-alone Zoom sessions (like webinars).
    • Meeting ID: It is not recommended that instructors use their Personal Meeting ID for class meetings. Personal Meeting IDs do not change so using this ID for a class meeting potentially allows users from outside the class to access the session.
    • Security:
      • Passcode: It is recommended that hosts set a meeting passcode. Joining participants will be required to input this passcode before being allowed to join the selected meeting. If one is not set, a waiting room will be enabled by default.

        Note: Passcodes can be a maximum of 10 characters long and are case sensitive. It is recommended to use a numeric passcode as this is easier to input if teaching in a trimodal room. If using special characters it is recommended that only @ *_- be used.

      • Waiting Room: Enabling this option allows the instructor (host) to control when participants join the meeting. This option should be selected if Zoom meetings are set up for Office Hours. This allows instructors to admit students one by one into the meeting.
    • Video: This field allows the host to decide if participant video is enable by default or disabled. Participants can enable/disable video manually after entry regardless of default.
    • Audio: It is recommended that Both (the default) be selected. Doing so allows participants the option of using computer or phone audio to participate in the meeting.
    • Meeting Options:
      • Enable join before host : If this option is enabled, users can enter the room before the host.
      • Mute participants upon entry: If this option is enabled, all participants will be muted upon entry. Participants can unmute themselves after joining.
      • Only authenticated users can join: Selecting this option is not recommended as it restricts access to only users with accounts.
      • Breakout Room pre-assign: Enabling this option allows for the creation of breakout rooms prior to the meeting. See Creating Pre-Assigned Breakout Rooms for more information.
      • Record the Meeting Automatically: Enabling this option starts the recording of the room automatically. The host may also start the recording manually after entering the room. Once selected, determine where the recording should be stored:
        • If stored locally on a computer the file can be later uploaded to Panopto and embedded in the class (See Embedding a Panopto Video).
        • If stored in the cloud, a link to the recording will be sent to the host after the meeting ends and the video has processed. This link can be added to a D2L course or otherwise shared.

          Note: Videos stored in the Zoom Cloud are only available for 120 days.

  6. After choosing the meeting settings, select Save.
  7. Copy the Join URL [A].  If the call-in number information is needed, the invitation will need to be copied [B].  
    areas where links to meeting are located
  8. Add the link to the meeting to a D2L course. View Adding a Link to a Course for more information.