Teaching Commons > Teaching Guides > Technology > Zoom > Using Zoom+ and Trimodal Rooms

Using Zoom+ and Trimodal Rooms

Zoom+ Rooms and Trimodal Rooms are software-based teaching spaces that allow for the integration of audio conferencing, wireless screen sharing, and video conferencing. This allows for students to attend class either in-person or through remotely through a Zoom meeting.

Zoom+ Rooms are equipped with a camera, projector, and microphone to host Zoom meetings and facilitate screen sharing and digital whiteboards.

Trimodal Rooms have the same features as Zoom+ Rooms and use additional cameras, including a document camera, to allow instructors to switch between screens. Trimodal Rooms use TV monitors instead of projectors, one of which is an additional touch screen that can be used during meetings.

Some in-meeting features are not available in Zoom Rooms. For information on features like breakout rooms and chat, see Using the Zoom Client in a Zoom Room.

Set up a Meeting

To ensure that all students will have access to the Zoom link, meetings for Zoom+ and Trimodal Rooms should be scheduled through D2L.

  1. From the course site, select Edit Course.
  2. Select Zoom.
  3. Select Schedule a New Meeting.
  4. Input the meeting information. (See Creating a Zoom Meeting for more information on meeting settings.)
  5. Select Save when finished.
  6. On the page that opens, copy down the Meeting ID [A]. To access the meeting from the Zoom+ or Trimodal Room, instructors will need to input the Meeting ID into the podium computer and the passcode (if set).
  7. The session link will be added to the Course Calendar. It is recommended to also add a direct link to the meeting within the course by copying and pasting the Invite Link [B].
    meeting information

Start a Meeting

The Meeting ID is needed to start a meeting in a Zoom+ or Trimodal Room. If a passcode has been set for the meeting, this will be entered as well.

  1. Turn on the computer and tap the screen.
  2. (In Zoom+ Rooms) Turn on the projector using the remote.
  3. Ensure monitor is on and displaying the Zoom menu.
  4. Note: If the whiteboard is displayed, select Open and change the input to HDMI 1.

  5. On the touch screen monitor, select Join.
  6. Enter the Meeting ID.
  7. Enter the passcode if one was set.
  8. The meeting will begin with the Zoom+ or Trimodal computer as the host.

Use Controller Features

Zoom+ and Trimodal Rooms have a number of features that can be employed during class meetings.

Modify Camera View

The cameras angles in Zoom+ and Trimodal Rooms can be modified using controls on the touch screen monitor.

  1. Select the ellipses in the meeting toolbar.
  2. Select Camera Control.
  3. Use the + and - buttons to zoom in and out.
  4. Use the arrows to move the camera in different directions.

Use the Document Camera

In Trimodal Rooms, there is also a document camera that can be used in class meetings.

  1. Slide the power button down to turn on the document camera.
  2. Select Share Content.
  3. Under "Use Laptop with Content PC" select Start Sharing.
  4. The document camera will display on the monitor. To end, select End Share.
  5. Slide the power button up to turn off the document camera.

Switch Screens

In Trimodal Rooms, instructors can switch between screens during class meetings. In both Zoom+ and Trimodal rooms, instructors may display the virtual gallery in the Zoom meeting when content is not being shared in the Zoom meeting.

Swap Camera

  1. In a Trimodal Room, select the ellipses in the meeting toolbar.
  2. Select Switch Camera to swap the camera view.

Switch Zoom View

  1. In a Zoom+ or Trimodal Room, select View in the meeting toolbar.
  2. Select Gallery view.
  3. The students who have accessed the class remotely will be displayed on the screen.

Touch Screen Options

Trimodal Rooms are equipped with an additional touch screen monitor on the wall. The wall-mounted monitor allows instructors the same access to tools as the podium monitor. 

Share a Screen

Both the instructor and participants have the ability to share screens during a class meeting. As the host, an instructor can control which screens are displayed.

For instructions on allowing participants to share screens, see the Zoom tutorial for Participant Sharing.

  1. Select Share Screen on the meeting toolbar.
  2. Select an option for sharing:
    • Zoom App: share screen using the Zoom client.
    • Use Browser: share from an external device by navigating to the meeting.
    • Use laptop with Content PC: the touch screen monitor will show a log in screen, allowing instructors to navigate to any web page to share.
    • To have a student share, select Advanced Sharing Options. Then, under "Who Can Share?" select All Participants.

Use a Whiteboard

Select Whiteboard from the meeting tool bar to open the whiteboard. See the Zoom Room Whiteboard instructions from Zoom for information on using the whiteboard. For accessibility purposes, it is recommended to change the background of the whiteboard to black using the moon icon outlined in the instructions. This page also outlines how to save and distribute a whiteboard created in a class meeting.

Record a Meeting

Instructors can record a meeting that takes place in either a Zoom+ or Trimodal Room. It is recommended to notify students that the meeting will be recorded.

  1. Select the ellipses in the meeting toolbar to open the Meeting Control menu.
  2. Select Start Recording.
  3. To end the recording, select Stop Recording.
  4. The recording link will be sent to the email of the host that scheduled the meeting.

Use Reactions

Participants joining the Zoom meeting can use reactions to engage with the class.

  1. Select the Raise Hand button in the Zoom toolbar.
  2. To end the reaction, select Lower Hand.

Use the Zoom Client in a Zoom Room

Some standard Zoom features are not accessible from the podium monitor in a Zoom Room. To use these features, instructors can download the Zoom client to their laptop and bring it into the Zoom Room. The Zoom client can be downloaded from depaul.zoom.us.

To use a laptop in a Zoom Room, note that the audio and microphone on the laptop must be muted.

Note: For large classes or classes in which these tools will be used frequently, instructors can request an Online Learning Assistant (OLA). Instructors can meet with the instructional designer assigned to their department to decide if an OLA would be beneficial.

Mute Zoom Client Audio

In order to use a laptop and the Zoom client in a Zoom Room, the microphone and audio on the laptop must be muted once the meeting has been started.

  1. On the laptop, use the Zoom client to start the meeting.
  2. If not muted by default, mute the microphone by selecting the microphone.
  3. Mute audio on the laptop. Depending on the laptop model, this setting may be on the keyboard or in the system preferences.

Use Live Transcription

For accessibility purposes, live transcription and captions can be turned on during a class meeting.

  1. From the meeting toolbar, select CC Live Transcript.
  2. Select Enable Auto-transcription.
  3. All users will be able to see the captions.

Use Chat

Chat is available in Zoom+ and Trimodal Rooms on the podium monitor. However, if chat is necessary for the class meeting, it is recommended to use a laptop with the Zoom client for ease of viewing notifications and for the ability for the host to respond to participants. See the Zoom page on Using in-meeting Chat for more information.

Use Breakout Rooms

Breakout rooms can be pre-assigned or created in a meeting. See Creating Pre-Assigned Breakout Rooms for information on creating groups ahead of time.

Enable Breakout Rooms

Before breakout rooms can be used in a meeting, users must change settings from the Zoom web portal. See the instructions to Enable Breakout Rooms for information.

Open Breakout Rooms

  1. From the meeting toolbar, select Breakout Rooms.

    Note: If breakout rooms were pre-assigned, use the instructions to Open Pre-Assigned Breakout Rooms.

  2. A popup window will open. Input the number of breakout rooms to create.
  3. Choose whether to assign participants manually or automatically.
  4. Once groups have been created, select Open All Rooms.
  5. To join a breakout room, the host can use the "Join" button from the breakout room assignment window.

Use Polls

By default, the polling feature is automatically enabled for DePaul Zoom Accounts. See the Zoom documentation on Creating and Launching Polls for steps on using polls in class meetings.