Teaching Commons > Teaching Guides > Technology > Zoom > Using Zoom+ and Trimodal Rooms

Using Zoom+ and Trimodal Rooms

Zoom+ Rooms and Trimodal Rooms are software-based teaching spaces that allow for the integration of audio conferencing, wireless screen sharing, and video conferencing. This allows for students to attend class either in-person or remotely through a Zoom meeting.

Zoom+ Rooms are equipped with a camera, projector, and microphone to host Zoom meetings and facilitate screen sharing and digital whiteboards.

Trimodal Rooms have the same features as Zoom+ Rooms and use additional cameras, including a document camera, to allow instructors to switch between screens. Trimodal Rooms use TV monitors instead of projectors, one of which is an additional touch screen that can be used during meetings.

Some in-meeting features are not available in Zoom Rooms. For information on features like breakout rooms and chat, see Using the Zoom Client in a Zoom Room.

Set up a Meeting

To ensure that all students will have access to the Zoom link, meetings for Zoom+ and Trimodal Rooms should be scheduled through D2L.

  1. From the course site, select Edit Course.
  2. Select Zoom.
  3. Select Schedule a New Meeting.
  4. Input the meeting information. (See Creating a Zoom Meeting for more information on meeting settings.)
  5. Select Save when finished.
  6. On the page that opens, copy down the Meeting ID [A]. To access the meeting from the Zoom+ or Trimodal Room, instructors will need to input the Meeting ID into the podium computer and the passcode (if set).
  7. The session link will be added to the Course Calendar. It is recommended to also add a direct link to the meeting within the course by copying and pasting the Invite Link [B].
    meeting information

Turn on Technology

Zoom+ Rooms and Trimodal Rooms need to have the touch screen monitor and Desktop Content PC turned on if not on already. In Zoom+ Rooms, the projector will also need to be turned on.

Turn on the Projector

  1. Press the ON button on the remote control.
  2. Wait for the status light on the projector to become solid.

Note: The lamp may take up to 20 seconds to warm up.

Turn on the Touch Screen Monitor

Tap the monitor that is labeled Touch Screen to wake up the Zoom computer and view the Zoom menu.

Turn on the Desktop Content PC

Move the mouse or tap the keyboard to wake up the content PC.


Share Content without Zoom

If all students are joining class in-person, instructors can share content using either the Desktop PC or another device.

Share Content with the Desktop Content PC

  1. Tap the monitor labeled Touch Screen to wake up the Zoom monitor and view the Zoom menu.
  2. Move the mouse or tap the keyboard to wake up the content PC.
  3. Tap Share Content on the main Zoom menu.
  4. Under “Use Laptop with Content PC,” tap Start Sharing.

    Note: if the PC goes to sleep, the “Start Sharing” option will not display, in its place will be “Plug HDMI cable into device.” This message is misleading as there is no HDMI cable to be plugged in. The PC just needs to be woken up by moving the mouse or tapping the keyboard.

  5. Press Ctrl+Alt+Delete on the keyboard to log into the content PC and use it as normal.

Share Content with a Laptop/Tablet/Phone

  1. Connect the device to WI-FI as this room does not offer a physical cable.
  2. Tap Share Content on the podium touch screen monitor.
  3. Choose an option for sharing:
    • Zoom App: Share screen using the Zoom desktop client. To use, type in the sharing key that displays on the podium touch screen monitor.
    • Use Browser: Share from an external device by navigating to the meeting via share.zoom.
      1. Type in meeting ID on an external device.
      2. Tap Share Screen from the toolbar menu.
      3. Enter meeting passcode.
      4. Select the window to share.

Start a Meeting

The Meeting ID is needed to start a meeting in a Zoom+ or Trimodal Room. If a passcode has been set for the meeting, this will be entered as well.

  1. Turn on the computer and tap the screen.
  2. (In Zoom+ Rooms) Turn on the projector using the remote.
  3. Ensure monitor is on and displaying the Zoom menu.
  4. On the touch screen monitor, select Join.
  5. Enter the Meeting ID.
  6. Enter the passcode if one was set.
  7. The meeting will begin with the Zoom+ or Trimodal computer as the host.
  8. Note: The room as the host will have limited capabilities.

Change View

  1. Select View in the meeting toolbar.
  2. Choose one of the following:
    • Gallery View: Display the students who have accessed the class remotely.
    • Speaker: Display the remote participant who is currently talking.
    • Content Only: Display the PC or document camera content being shared.

      Note: The Content Only option will only become available if the option to share content has already been selected.


Share a Screen

  1. Select Share Screen on the meeting toolbar.
  2. Choose an option for sharing:
    • Zoom App: Share from an external device using the Zoom desktop client.
      1. Connect the device to WI-FI as the room does not offer a physical cable.
      2. Type in the sharing key that displays on the podium touch screen monitor.
    • Use Browser: share from an external device by navigating to the meeting via share.zoom.
      1. Type in meeting ID on an external device.
      2. Tap Share Screen from the toolbar menu.
      3. Enter meeting passcode.
      4. Select the window to share.
    • Use laptop with Content PC: Display documents, files, web pages, etc. from the desktop PC.
      1. Tap Start Sharing.
      2. Note: If the PC goes to sleep, the “Start Sharing” option will not display, and in its place will be “Plug HDMI cable into device.” This message is misleading as there is no HDMI cable to be plugged in. The PC just needs to be woken up by moving the mouse or tapping the keyboard.

      3. Press Ctrl+Alt+Delete on the keyboard to log in and use PC as normal.
  3. To have a student share, select Advanced Sharing Options.
  4. Under "Who Can Share?" select All Participants.

Use the Document Camera

In Trimodal Rooms, there is also a document camera that can be used in class meetings.

  1. Slide the power button on and lift the armature up.
  2. Select Share Screen on the Zoom meeting toolbar.
  3. Select Start Sharing.
  4. When finished, slide the power button into the off position. The image will default back to the Content PC if that was displayed previously.

Use a Whiteboard

Note: Please use a capacitive stylus on the whiteboard.

  1. Select Whiteboard on the meeting toolbar.
  2. For accessibility, it is recommended to change the background of the whiteboard to black by selecting the moon icon.
  3. Use the touch-screen monitor to draw or write on the whiteboard.
  4. To close the whiteboard, select Close.
  5. An option to send the whiteboard will open. Skip this or enter an email address to save.

Additional Controls

Other features can be accessed by selecting the ellipsis (More) on the meeting toolbar.

Change Back of Room Camera Settings

  1. Select More.
  2. Select Camera Control.
  3. Choose from 3 preset options.
  4. Use the + and - buttons to further adjust zoom in and out.
  5. Use the arrows to pan the camera in different directions.

Record the Meeting

  1. Select More.
  2. Select Start Recording.
  3. To end the recording, select Stop Recording.
  4. The recording link will be sent to the email of the host that scheduled the meeting.
  5. Note: Courses with a flex designation will automatically be recorded via Panopto and will be scheduled in a Trimodal Room.


Use the Zoom Client in a Zoom Room

Some standard Zoom features are not accessible from the podium monitor in a Zoom Room. To use these features, instructors can download the Zoom client to their laptop and bring it into the Zoom Room. The Zoom client can be downloaded from depaul.zoom.us.

To use a laptop in a Zoom Room, note that the audio and microphone on the laptop must be muted.

Note: For large classes or classes in which these tools will be used frequently, instructors can request an Online Learning Assistant (OLA). Instructors can meet with the instructional designer assigned to their department to decide if an OLA would be beneficial.

Mute Zoom Client Audio

In order to use a laptop and the Zoom client in a Zoom Room, the microphone and audio on the laptop must be muted once the meeting has been started.

  1. On the laptop, use the Zoom client to start the meeting.
  2. If not muted by default, mute the microphone by selecting the microphone.
  3. Mute audio on the laptop. Depending on the laptop model, this setting may be on the keyboard or in the system preferences.

Use Live Transcription

For accessibility purposes, live transcription and captions can be turned on during a class meeting.

  1. From the meeting toolbar, select CC Live Transcript.
  2. Select Enable Auto-transcription.
  3. All users will be able to see the captions.

Use Chat

Chat is available in Zoom+ and Trimodal Rooms on the podium monitor. However, if chat is necessary for the class meeting, it is recommended to use a laptop with the Zoom client for ease of viewing notifications and for the ability for the host to respond to participants. See the Zoom page on Using in-meeting Chat for more information.

Use Breakout Rooms

Breakout rooms can be pre-assigned or created in a meeting. See Creating Pre-Assigned Breakout Rooms for information on creating groups ahead of time.

Enable Breakout Rooms

Before breakout rooms can be used in a meeting, users must change settings from the Zoom web portal. See the instructions to Enable Breakout Rooms for information.

Open Breakout Rooms

  1. From the meeting toolbar, select Breakout Rooms.

    Note: If breakout rooms were pre-assigned, use the instructions to Open Pre-Assigned Breakout Rooms.

  2. A popup window will open. Input the number of breakout rooms to create.
  3. Choose whether to assign participants manually or automatically.
  4. Once groups have been created, select Open All Rooms.
  5. To join a breakout room, the host can use the "Join" button from the breakout room assignment window.

Use Polls

By default, the polling feature is automatically enabled for DePaul Zoom Accounts. See the Zoom documentation on Creating and Launching Polls for​ steps on using polls in class meetings.