Managing Student Access to Submission Folders in D2L

Instructors can set Start, End, and Due dates on a Submission folder to control access to Submission folders. There is also an option to hide a Submission folder completely from student view.

• Start dates: A Start date indicates when the assignment is released to students. Prior to the Start Date, students will be able to see the Submission folder, but they will not be able to access it.
• Due dates: A Due date is the deadline set by the instructor for submitting an assignment. Students may submit after the Due date. Late submissions are marked late in both the instructor and the student view.
• End dates: An End date is a restrictive deadline that cuts off access to the Submission folder so students can no longer submit work.

If a Due date and End date are both set, then the assignment can be submitted after the Due date until the End date is reached.

Access to Submission folders can also be managed and assigned individually (e.g. if a student requires additional time or early access). To manage access individually, see Special Access to Submission Folders.

Set Dates on Submission Folders

1. Select the dropdown arrow next to the Submission folder. 
2. Select Edit Folder. 
3. The "Edit Folder" page will open. Select the Availability Dates & Conditions tab. 
4. The tab will open showing fields for a Start Date and End Date. Select the field to enter a date:
   • Start Date: A start date prevents access to the folder before the specified date and time.
   • End Date: An end date will prohibit submissions after the specified date and time.
5. Use the calendar to select the date.
6. Once the date is selected, it will appear next to a time. The default time is 11:59 PM, but any time can be entered by selecting the field.
7. Once complete, select Save and Close.

Hide Submission Folders

Special Access to Submission Folders

Special access allows instructors to set different availability dates and times for specific users.

1. Select the dropdown arrow next to the Submission folder
2. Select Edit Folder.
3. The Edit Folder page will open. Select the Availability Dates & Conditions tab. 
4. Select Manage Special Access.
5. A new page will open. By default, the radio button to "Allow users with special access to submit outside the normal availability dates" will be selected. However, there is also an option to "Allow only users with special access to see this folder."
6. Select Add Users to Special Access.
7. A new window will open. To assign a Due date, Start date, or End date, select the checkbox corresponding to the date, then set the date.
8. Under "Users" select the checkbox next to the student(s) to add to Special Access.
9. Select Save.
10. The student(s) will now appear on the "Manage Special Access" page. Select Save and Close.

NEXT STEPS

Submissions can be checked against a database of internet sources, academic journals and publications, and student papers through Turnitin by enabling Originality Checking on Submission folders. See Using Originality Checking for more information.