DePaul University Teaching Commons > Teaching Guides > Technology > Desire2Learn > Tools > Dropbox > Managing Dropbox Access

Managing Student Access to Dropbox Folders in D2L

You can set start, end, and due dates on a dropbox folder. If you set a due date, students can still submit files to the dropbox folder after it has passed, and D2L will mark it as late. If you set an end date, students will not be able to submit files to the dropbox folder after that date has passed.

If you want to allow some students in your course extra time to submit their assignment, you can set a separate end date just for them. See the Using Special Access section below.

Set Dates on Dropbox Folders

  1. Click the dropdown arrow next to the dropbox folder, then select Edit Folder. The Edit Folder page will open.
  2. Click the Restrictions tab at the top of the page.

    Restrictions options tab for a dropbox folder
  3. Select the checkbox next to the appropriate date options:
    • (A) Has Start Date: Use this option if you do not want students to access the dropbox folder before a specific date.
    • (B) Has Due Date: Use this option if you want D2L to mark files as late if they are submitted after this date. Note that D2L automatically adds due dates to your course's calendar.
    • (C) Has End Date: Use this option if you want to keep students from submitting files to the dropbox folder after the date has passed.
  4. Use the calendar and time selectors to set the appropriate dates and times for your each type of date that you've selected.
  5. Click the Save and Close button at the bottom of the page.

    Dropbox folder dates options

Use Special Access to Set an Extended Deadline

  1. Click the dropdown arrow next to the dropbox folder, then select Edit Folder. The Edit Folder page will open.
  2. Click the Restrictions tab at the top of the page.
  3. Select Allow users with special access to submit assignments outside the normal availability dates for this folder. (By default, this option is already selected.)
  4. Click the Add Users to Special Access button. The Special Access page will open.
  5. Select Has End Date in the Properties section.
  6. Use the calendar and time selectors to set the special deadline you are granting.
  7. Select the boxes beside the name of the student you want to give extended access to in the Users section.
  8. Click the Save button at the bottom of the page. The Special Access page will close, and the student name and new deadline will now be listed in the Special Access section.
  9. Click the Save and Close button at the bottom of the page.

NEXT STEPS

You can choose to activate originality checking for a dropbox folder if you want students' submissions to be checked against a database of Internet sources, academic journals and publications, and student papers through TurnItIn.com. View the Using Originality Checking guide for more information.

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